Cloister Uniforms is committed to ensuring your privacy is protected. This policy explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we’ll store and handle that data, and the procedures that we have in place to safeguard your privacy. We hope the following sections will answer any questions you have but if not, please do get in touch with us, email the Data Protection Officer Gina Williams at gina@cloister-uniforms.co.uk 

1. The information we collect

We may collect and process data when you purchase from us either online, in store, on the phone or by email, request a catalogue, leave a review, connect via social media, request information or a quotation on a product or contact us with queries or complaints.
Information is provided when you register or use our website, www.cloister-uniforms.co.uk, including but not limited to your computer’s IP address, your browser type and the pages of the website you have visited or location data, which your mobile device provides if you consent.
If you contact us we may keep a record of that correspondence.
We may supplement the information that you provide to us with information that we receive from third parties.
By submitting information to us, using our website or registering for services through the website, you:

  • Agree to accept the data protection practices outlined in this Privacy Policy; and
  • Consent to our collecting and processing your personal data in accordance with this Privacy Policy.

 2. How we use the information?

The information you provide may be used in a number of ways, for example:

  • Certain personal information such as your name, postal and email address, telephone number(s), payment information and / or username and password will be required to fulfil your order;
  • To provide you with the information, products and services you ask for, and honour any contract you have with us;
  • For statistical purposes when we evaluate our range of services;
  • To personalise repeat visits to our website;
  • To tell you about other products, services and special offers we think may be of interest to you (see section 4 below);
  • To manage customer service queries;
  • To ensure that content from our site is presented in the most effective manner for you and for your computer;
  • To take advice and action in relation to the collection of debts;
  • For detecting and protecting against error, fraud or other criminal activity;
  • To enforce our terms and conditions of use including carrying out security reviews to validate your identity, age, contact details and financial information; or
  • In any other way as described to you at the time of collection of your personal data.

 3. Who will we share the information with?

We value your privacy and do not sell your information to any third parties under any circumstances. We may give information about you to the following, who may use it for the same purposes as set out above:

  • To agents, contractors and employees of Cloister Uniforms Ltd to fulfil your order requirements
  • To mailing houses, our marketing agencies, sms/email systems provider and other distributors for the distribution of Cloister Uniforms Ltd information to you

We may also disclose your personal information to third parties in the event we sell or buy business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
We know how much data security matters to all our customers. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it.
We take your rights very seriously and will adhere to the following:

  • Your right to be informed of use of data
  • Your right of access to your data
  • Your right of rectification of data
  • Your right to erasure of data and be forgotten
  • Your right to restrict our processing of your data
  • Your right for your data to be portable
  • Your right to object at the use of your data
  • Your rights relating to automated decision making and profiling

Our website payments are dealt with by Pay pal which is secured by SSL encryption. Access to your personal data is password-protected, and sensitive data, such as card payments are processed in line with PCI DSS.
Our IT providers regularly monitor our system for possible vulnerabilities and attacks, and we carry out penetration testing to identify ways to further strengthen security.

 4. When can we contact you in the future?

We would like to send you information about our own products and services. We may do this by post, telephone, email or sms, unless you have told us that you do not wish to be contacted in this way. If you would like to change any of your preferences relating to the way in which we may use your information for direct marketing, then please send an email to admin@cloister-uniforms.co.uk , call 01752 345346, use the unsubscribe option at the bottom of our emails.

 5. Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.  We will store information about you using cookies (files which are sent by us to your computer or other access device), which we can access when you visit our site in future. We do this to track the contents of a shopping cart from a user's initial selection of a product to the checkout.
If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.
Information on deleting or controlling cookies is available at www.aboutcookies.org. Please note that by deleting our cookies or disabling future cookies you will not be able to access certain areas or features of our site.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 6. If you have any queries about this Privacy Policy or wish to access and update your information please see below options:

You have the right to request a copy of the information that we hold about you. If you would like a copy of some, or all of your personal information, please email the data protection officer at gina@cloister-uniforms.co.uk.

Registered in England: 01255101

VAT Number: 156606753

 7. How do we update this privacy policy?

We keep our privacy policy under regular review and we will place any updates on our webpage. This privacy policy was last updated April 2021.

01752 345346

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